Quick answer: how does an Indian company team apply for a Finland visa?
The Embassy of Finland in New Delhi says a Finland visa application is filled in on finlandvisa.fi, then submitted in person at the VFS Global Visa Application Centre with a booked appointment. The Schengen visa fee is EUR 90 (INR 10,000), and VFS may charge an additional service fee. The maximum processing time is 15 days, longer if a more detailed assessment is needed, and applications can be submitted up to six months before the visit. Checked 21 October 2026.
Choosing the right visa route for a company trip
The right category depends on what your people will actually do in Finland — meetings, a trade-fair visit, exhibiting, installation or a longer assignment — how long they stay, and whether a visa is required for their passport on the dates you travel. Entry rules change, so we confirm the current position with the official Finland source for your specific trip before we advise.
About this page
This page summarises the Embassy of Finland New Delhi pages on how to apply and on service fees, checked on 21 October 2026. The business document list is on finlandvisa.fi and we could not confirm it directly, so we do not reproduce it and confirm it for your trip at enquiry. Visa decisions rest with the Finnish authorities.
What the company prepares and what each traveller provides
Group files go wrong when the employer side and the traveller side are prepared separately. The items below come from the official checklist; the exact list for your trip and each traveller is confirmed by our team at enquiry.
Company / employer pack
- The Embassy says the documents, appendices and passport photo you need are listed on finlandvisa.fi, where they can be checked without logging in Embassy
- The mission may invite the applicant to a personal interview to find out the purpose of the visit, so each traveller’s company letter and itinerary should state the purpose consistently Embassy
- One master itinerary so every traveller’s flights, hotels and dates match
Each traveller provides
- Visa application form filled in on finlandvisa.fi (or in pdf format by hand or computer) Embassy
- Appointment booked at the VFS Global Visa Application Centre; all applications must be submitted in person Embassy
- Biometric identifiers collected at submission; fingerprints are not collected again if they were collected for a Schengen visa less than 59 months earlier Embassy
- Payment of the visa fee, plus any service fee VFS charges Embassy
How BTW coordinates a team application
Enquiry
Share the destination, purpose of travel, expected dates and the number of travellers.
Requirements review
We confirm the relevant visa route and the document checklist for the group against the official source.
Document preparation
We guide your team through collection and review documents for completeness and consistency across travellers.
Submission support
Application preparation, appointment coordination (subject to availability) and submission procedures as applicable.
Status updates
Your designated coordinator receives updates as applications progress.
Requirements, timing and fees
What the Embassy pages say, checked on 21 October 2026.
| Item | What the official source says | Source |
|---|---|---|
| Visa fee | Schengen visa: EUR 90, listed as INR 10,000. Children aged 6 to 11: EUR 45 (INR 5,000). The Visa Application Centre may charge an additional service fee. | Embassy |
| Where to apply | At the Visa Application Centre indicated by the nearest Finnish mission. Honorary consuls and consulates do not grant visas. | Embassy |
| Application form | Filled in on finlandvisa.fi, where the required documents, appendices and passport photo are also listed. | Embassy |
| Processing time | The maximum processing time is 15 days. Processing may take longer if the application needs a more detailed assessment, and times can vary between countries. | Embassy |
| When to apply | Submit well in advance, and no more than six months before the start of the intended visit. | Embassy |
| Business document list | Not reproduced here. We confirm the current list on finlandvisa.fi for your trip at enquiry. | Embassy |
What commonly delays a team application
- Names, passport numbers or designations that differ between the company letter, invitation and passport
- Passports with too little validity or too few blank pages discovered late
- Itineraries and bookings that do not match the dates in the invitation
- Waiting for the host’s documents before starting the Indian-side pack
Talk to our corporate team
Share your destination, travel dates and number of travellers and we will outline the route and document checklist for your team.
See all corporate visa pages and destinations or browse the business visa guides.