Quick answer: what does a Portugal business visa need from an Indian company team?
The Embassy of Portugal in New Delhi publishes a checklist for business or conference Schengen visas. It asks for an original introduction letter from the employer, signed and stamped, and an invitation from the Portuguese business partner with a day-to-day schedule of meetings. It also lists travel medical insurance of at least EUR 30,000, three months of bank and salary records and two years of income tax returns. Standard processing is 15 calendar days from when the Embassy receives the file. Checked 19 October 2026.
Choosing the right visa route for a company trip
The right category depends on what your people will actually do in Portugal — meetings, a trade-fair visit, exhibiting, installation or a longer assignment — how long they stay, and whether a visa is required for their passport on the dates you travel. Entry rules change, so we confirm the current position with the official Portugal source for your specific trip before we advise.
About this page
This page summarises the Embassy of Portugal New Delhi checklist for business or conference Schengen visas, checked on 19 October 2026. The checklist does not state the visa fee, so we confirm the current fee at enquiry. Visa decisions rest with the Portuguese authorities.
What the company prepares and what each traveller provides
Group files go wrong when the employer side and the traveller side are prepared separately. The items below come from the official checklist; the exact list for your trip and each traveller is confirmed by our team at enquiry.
Company / employer pack
- Original introduction letter from the employer on business letterhead, signed and stamped by HR or a director: position, duration of service, dates and purpose of the trip, and whether the company covers the expenses Embassy
- Invitation letter from the business partner in Portugal (original or copy, signed and stamped): the invitee’s full details, dates and purpose of the trip, and a day-to-day schedule of the business meetings or training Embassy
- For conferences or seminars: the organising committee’s invitation or acceptance letter, plus proof of payment of the fees Embassy
- For employees: the employer’s letter on approval for holidays Embassy
- For company owners or the self-employed: business registration or GST registration, partnership deed or proof of proprietorship, and the company’s income tax return Embassy
- One master itinerary so every traveller’s flights, hotels and dates match
Each traveller provides
- Passport issued within the last 10 years with at least 3 months of validity after the scheduled return and at least two empty pages Embassy
- Schengen application form completed and signed by each applicant individually, and two photographs on a white background, not older than 6 months Embassy
- Personal covering letter explaining why the applicant is applying for a business or conference visa Embassy
- Round-trip flight reservation, plus proof of the itinerary if visiting several Schengen States Embassy
- Original travel insurance with the travel health declaration: at least EUR 30,000 per person, covering repatriation, urgent medical attention and emergency hospital treatment for the entire stay Embassy
- Confirmation of accommodation for the whole planned stay Embassy
- For employees: original salary slips and salary-account statements for the last 3 months, personal bank statements for the last 3 months and the income tax return (ITR-V or acknowledgement) for the last 2 assessment years Embassy
- Copies of previous Schengen visas and, if refused a visa in the last 2 years, the refusal notice or a written explanation Embassy
How BTW coordinates a team application
Enquiry
Share the destination, purpose of travel, expected dates and the number of travellers.
Requirements review
We confirm the relevant visa route and the document checklist for the group against the official source.
Document preparation
We guide your team through collection and review documents for completeness and consistency across travellers.
Submission support
Application preparation, appointment coordination (subject to availability) and submission procedures as applicable.
Status updates
Your designated coordinator receives updates as applications progress.
Requirements, timing and fees
What the Embassy checklist says, checked on 19 October 2026.
| Item | What the official source says | Source |
|---|---|---|
| Standard processing time | 15 calendar days. The period starts when the application reaches the Embassy, which can take up to two working days after lodging, and Embassy public holidays do not count. The Embassy can prolong it for an interview, scrutiny of bank documents or verification of the invitation. | Embassy |
| When to apply | The Embassy highly advises applying at least one month before the estimated travel date. A booked flight ticket does not result in preferred processing. | Embassy |
| Language | Documents, forms and declarations must be in Portuguese or English, otherwise with a proper translation. A document without one is considered missing. | Embassy |
| How to present documents | Copies of the originals are sufficient unless noted. The Embassy does not return originals if no copy is provided. Documents go in the listed order, on A4 paper and not stapled. | Embassy |
| Extra documents or interview | The Embassy reserves the right to ask for additional documents or a personal interview. Incomplete documentation may result in rejection. | Embassy |
| Refusal | A refusal does not entail reimbursement of the visa fees. | Embassy |
| Visa fee | Not stated on the checklist. We confirm the current fee at enquiry. | Embassy |
What commonly delays a team application
- Names, passport numbers or designations that differ between the company letter, invitation and passport
- Passports with too little validity or too few blank pages discovered late
- Itineraries and bookings that do not match the dates in the invitation
- Waiting for the host’s documents before starting the Indian-side pack
Talk to our corporate team
Share your destination, travel dates and number of travellers and we will outline the route and document checklist for your team.
See all corporate visa pages and destinations or browse the business visa guides.