Overview
If you’re an Indian professional or business owner planning to attend conferences, client meetings, trade fairs, or explore partnerships in Belgium, you’ll need a Belgium Business Visa (Schengen Visa Category C for Business). This visa is designed for short-term business activities—such as participating in meetings, signing contracts, or attending industry events—and it does not permit full employment or paid work in Belgium or any other Schengen country.
Belgium, centrally located in Europe and home to Brussels (EU headquarters), Antwerp, Ghent and other business hubs, offers significant networking and expansion opportunities. The application must follow the official Belgian visa procedure via the portal
Document Checklist
Before applying, ensure all documents are complete, clear, and correctly signed.
Document | Requirement Details |
Passport | Must be original, valid for at least 6 months beyond intended travel, and have at least two blank pages for visa stamps. The passport must not be torn or damaged. Old passports (if available) should be submitted too. |
Recent Passport Photos | Two colour photographs (size compliant with Schengen norms: e.g., 35×45 mm), white background, neutral expression, ears visible, no headgear (unless for religious purposes). |
Return / Round-trip Air Ticket | Confirmed flight booking showing entry into Belgium and exit from a Schengen country, proving intent to return. |
Travel Insurance | Must cover Schengen area, minimum coverage around €30,000, valid for entire stay. |
Covering Letter from Indian Employer | On official letterhead, signed/stamped, indicating your name, designation, purpose of visit, duration, and who bears the expenses. |
Invitation Letter from Belgian Company | Should state purpose of visit, exact dates, host company details, contact person in Belgium. |
Bank Statements | Latest 3–6 months’ original bank statements showing healthy balance and regular transactions. |
Income Tax Returns (ITR) | Ideally last 2–3 years ITR, proving tax compliance and financial stability. |
Employers Salary Slips or Business Registration | If self-employed, show company registration, GST, etc.; if salaried, show salary slips. |
Online Visa Application Form & Appointment Proof | Must fill the online Schengen visa form for Belgium via visaonweb.diplomatie.be and book appointment at VFS or Embassy. |
Disclaimer: Additional documents may be required as per the embassy’s rules and regulations.
Belgium Visa: Application & Processing Tips
Visa Requirement
Indian citizens must get a Schengen Business Visa for Belgium; applications go through VFS Global under the authority of the Embassy of Belgium in New Delhi.
Apply 3 to 4 weeks prior to travel to avoid delays due to document verification or appointment scheduling.
The typical processing period is 10 to 15 working days, though during busy seasons or for additional checks, it can take up to 30 days.
Complete the visa form via Visa On Web, schedule the mandatory biometric appointment with VFS, and track status through the VFS system.
Eligibility Criteria for Belgium Business Visa
To qualify for a Belgium Business Visa, Indian citizens must meet the following requirements:
Genuine Purpose
The visit must be for legitimate business activities such as meetings, trade fairs, or partnership discussions.
Financial Stability
You must have enough funds to cover travel, accommodation, and living expenses.
Strong Home Ties
You must show sufficient reasons to return to India, such as employment, business ownership, or family commitments.
Good Character
Applicants must not have any criminal record. A Police Clearance Certificate (PCC) may be requested.
Health Requirements
Valid Schengen-wide travel insurance covering minimum required amount.
Application Tips
Keep all documents neatly arranged and labelled.
The Embassy may call for a personal interview or extra documents.
Make sure your invitation letter and cover letter match in details (dates, purpose, company info).
Ensure your passport and photos meet the specifications exactly.
Legal Disclaimer: BTW Visa Services is a non-government organisation and we solely act as a service provider. All the information on the website is general information based on the available information on the internet and authorities. We shouldn't be held responsible if any changes or any guidelines at actual get altered.
Frequently asked questions
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