Overview
Indian nationals visiting Japan for short-term business—meetings, conferences, exhibitions, or sales negotiations—require a Short-Term Business (Temporary Visitor) Visa.
This visa permits business activities without employment in Japan and typically allows stays of up to 90 days. Applications are submitted through Japan Visa Application Centers (VFS/JVAC) under the jurisdiction of Japan’s Embassy/Consulates in India.
Apply online for an appointment or check requirements via the official portals:
https://visa.vfsglobal.com/ind/en/jpn/
https://www.in.emb-japan.go.jp/
https://www.mofa.go.jp/j_info/visit/visa/index.html
Document Checklist
Before applying, ensure all documents are complete, clear, and correctly signed.
Document | Requirement Details |
Passport (Old & New) | Valid for at least 6 months with 2 blank pages; attach old passport if available. |
Visa Application Form | Duly filled and signed (one form), details must match passport and supporting letters. |
Photograph | One recent 45x45 mm, white background, matte finish, neutral expression; no glasses. |
Cover Letter from Indian Employer | On letterhead stating designation, purpose, itinerary, duration, and expense bearer. |
Invitation Letter (Japan) | On inviting company letterhead with contact details, purpose, dates, and seal/signature. |
Letter of Guarantee (if sponsored) | Issued by Japanese company assuming financial responsibility, stamped and signed. |
Schedule of Stay (Itinerary) | Day-wise agenda with meetings/addresses/contact numbers. |
Corporate Proof (Japan) | Company registration/Corporate outline of inviting company (if requested). |
Financial Proof (India) | Last 6 months’ bank statements (stamped), ITRs (2–3 years), salary slips or business docs. |
Flight Itinerary | Round-trip reservation showing entry/exit. |
Accommodation Proof | Hotel bookings or host-provided lodging confirmation. |
Travel Medical Insurance (Recommended) | Coverage for medical emergencies during stay in Japan. |
Disclaimer: Additional documents may be required as per the embassy’s rules and regulations.
Japan Visa: Application & Processing Tips
Visa Requirement
Indian citizens must obtain a visa prior to travel. Applications are processed by JVAC/VFS centers per Embassy/Consulate jurisdiction.
File 3–4 weeks before travel to accommodate possible document checks.
Usually 5–10 working days from submission; can extend during peak seasons or additional verification.
Book a slot with VFS/JVAC, submit your passport and documents, and track via the VFS portal. Keep your receipt safely.
Eligibility Criteria for Japan Business Visa
To qualify for a Japan Business Visa, Indian citizens must meet the following requirements:
Genuine Purpose
The visit must be for legitimate business activities such as meetings, trade fairs, or partnership discussions.
Financial Stability
You must have enough funds to cover travel, accommodation, and living expenses.
Strong Home Ties
You must show sufficient reasons to return to India, such as employment, business ownership, or family commitments.
Good Character
Applicants must not have any criminal record. A Police Clearance Certificate (PCC) may be requested.
Health Requirements
You must meet the minimum health standards required by Japanese authorities.
Application Tips
Keep all documents neatly arranged and labelled.
The Embassy may call for a personal interview or extra documents.
Make sure your invitation letter and cover letter match in details (dates, purpose, company info).
Ensure your passport and photos meet the specifications exactly.
Legal Disclaimer: BTW Visa Services is a non-government organisation and we solely act as a service provider. All the information on the website is general information based on the available information on the internet and authorities. We shouldn't be held responsible if any changes or any guidelines at actual get altered.
Frequently asked questions
Begin Your Business Journey to Albania
Albania offers a strategic gateway to European and Balkan markets — ideal for Indian professionals and entrepreneurs exploring new business opportunities.
BTW Visa Services ensures your Albania Business Visa process is smooth, accurate, and stress-free.
Your Albanian business success starts with the right visa — and BTW Visas is here to help you make it happen.