B-1 for company teams: what changes when several people travel
Business visitors to the United States, such as employees attending meetings, trade shows or conferences, typically apply for a B-1 (business visitor) visa. When a team travels, every person still needs their own application and interview, so there is no group visa to apply for. What the company controls is the story the files tell together: the same purpose of travel, matching dates and itinerary, and consistent letters for every traveller.
Looking for the full B-1 explainer?
Eligibility, permitted activities, fees, validity and the full document list are covered in our USA business visa guide, and interview preparation and common refusal reasons in our US B-1 visa 2026 guide. This page is about how BTW supports company teams.
Group and delegation processing
- One coordinator and one master checklist for the whole team, instead of each employee working it out alone.
- Consistency checks across travellers: names as in passports, designations, travel dates and itineraries compared before anything is submitted.
- Appointment coordination for the group, subject to availability at the US Embassy or Consulate. We help plan the timing but cannot create appointment slots.
- Per-traveller tracking: each application is followed to a decision and your coordinator is updated as it progresses.
HR and travel desk support
For companies that send people to the US regularly, BTW works alongside your HR and travel desk: we provide the relevant document checklist, coordinate requirements with your employees or travel desk, and confirm any collection arrangements and original-document requirements for each application.
Company document checklist (short version)
Company / employer pack
- Covering letter on company letterhead: purpose of travel, dates, who bears the cost and each traveller’s designation
- Company registration proof, such as a certificate of incorporation or GST registration
- Invitation from the US host, or event registration, where the trip involves one
- One master itinerary so every traveller’s flights and dates match
Each traveller provides
- Passport with sufficient validity and blank pages
- DS-160 confirmation and photograph to specification
- Visa appointment details and fee receipt
- Employment and financial documents as requested for the category
This is a starting list, not the complete requirement. The full list is in the USA business visa guide, and we confirm the final checklist for your team against the official sources.
How Visa Desk, Visa Implant and Visa Process Outsourcing work for US travel
Choose the level of support that fits how often your company sends people to the United States:
A centralised, dedicated desk that handles your company’s US visa requests in one place: checklists, document review, appointment coordination and tracking for every traveller.
A BTW visa specialist stationed at your premises, working inside your team so US visa files are prepared and followed up in-house.
End-to-end handover of your visa workflow, so your HR team spends less time on US visa administration.
One-off trips and delegations
Sending a team to a single trade show or event? We coordinate that group file without a long-term arrangement.
Corporate billing
Please contact our corporate team to discuss invoicing, payment terms and billing arrangements suitable for your company.
Timing, fees and processing
Start as early as your travel plan allows. Appointment availability at US Embassies and Consulates varies by location and season and changes often, so check the official US visa appointment site for current wait times. Company letters and invitations usually take longer than the application itself, and a group moves at the pace of its slowest file.
Fees, wait times and approval
Visa fees and wait times are set by the US authorities and change over time, so this page does not quote figures. Visa decisions remain with the US authorities and no outcome can be guaranteed.
What commonly delays a team application
- Names, passport numbers or designations that differ between the company letter and the passport
- Purpose of travel that reads as work for a US employer rather than a business visit
- Itineraries and bookings that do not match across travellers or with the invitation
- Starting the Indian-side pack only after the host’s documents arrive
Talk to our corporate team
Share your travel dates, number of travellers and purpose of travel and we will outline the route and document checklist for your team.
See all corporate visa pages and destinations, read the USA business visa guide, or browse upcoming exhibitions your team may be attending.