Belgium Business Visa Guide for Indian Corporate Travelers
Everything You Need To Know - Indian Passport Holders
Belgium, located at the heart of Europe, is a key hub for international trade, diplomacy, and innovation. As the headquarters of the European Union (EU) and NATO, it attracts global business visitors year-round — including a growing number from India’s IT, pharmaceuticals, and manufacturing sectors.
For Indian corporate travelers, Belgium offers access to not just its domestic market, but also the wider Schengen Area, making it a strategic base for European operations, client meetings, and project collaborations.
Indian nationals visiting Belgium for short-term business purposes such as meetings, conferences, or trade events must obtain a Belgium Business Visa (Schengen Type C) before travel.
This guide outlines everything you need to know — from eligibility and documentation to the step-by-step application process and embassy coordination — ensuring a seamless visa experience through BTW Visa Services.
Why Belgium for Indian Corporate Travelers
Belgium is the gateway to Western Europe — within a few hours’ reach of France, Germany, and the Netherlands.
Bilateral trade between India and Belgium exceeds €20 billion, with major sectors including diamonds, pharmaceuticals, and machinery.
Many Indian firms visit Brussels for policy meetings, funding discussions, and EU project collaborations.
7th
Global Passport Index Rank
10M+
Tourist Arrivals (2025)
94%
Visa Approval Rate
2,000+
Chocolate Shops
Who Needs a Business Visa?
Indian citizens must obtain a Belgium Business Visa (Schengen Type C) if they plan to visit Belgium for short-term business or professional purposes, such as attending meetings, negotiations, trade fairs, or conferences.
You need this visa if you are:
Representing an Indian company or organization in official meetings or discussions in Belgium.
Visiting Belgian clients, suppliers, or project partners for collaboration or training.
Participating in trade exhibitions or corporate events.
Signing contracts, attending workshops, or joining EU-funded project reviews.
BTW Visa Tip: Indian business travelers can apply for their Belgium Business Visa through VFS Global centers in India. BTW Visa Services assists in pre-checking documents and appointment booking, ensuring that the main destination and travel purpose align correctly with Schengen regulations.
What Is a Belgium Business Visa?
A Belgium Business Visa is a short-stay Schengen visa (Type C) that permits Indian nationals to travel to Belgium and other Schengen countries for business-related visits of up to 90 days within a 180-day period.
Visa Type:
Schengen Short-Stay (Type C – Business)
Purpose:
Business meetings, conferences, trade events, or short-term professional visits
Stay Duration:
Up to 90 days per 180-day period
Validity:
3 months to 1 year, depending on applicant profile
Who Can Apply from India?
Indian citizens must obtain a Belgium Business Visa (Schengen Type C) if they plan to visit Belgium for short-term business or professional purposes, such as attending meetings, negotiations, trade fairs, or conferences.
You need this visa if you are:
Representing an Indian company or organization in official meetings or discussions in Belgium.
Visiting Belgian clients, suppliers, or project partners for collaboration or training.
Participating in trade exhibitions or corporate events.
Signing contracts, attending workshops, or joining EU-funded project reviews.
Belgium, located at the heart of Europe, is a key hub for international trade, diplomacy, and innovation. As the headquarters of the European Union (EU) and NATO, it attracts global business visitors year-round — including a growing number from India’s IT, pharmaceuticals, and manufacturing sectors.
For Indian corporate travelers, Belgium offers access to not just its domestic market, but also the wider Schengen Area, making it a strategic base for European operations, client meetings, and project collaborations.
Indian nationals visiting Belgium for short-term business purposes such as meetings, conferences, or trade events must obtain a Belgium Business Visa (Schengen Type C) before travel.
This guide outlines everything you need to know — from eligibility and documentation to the step-by-step application process and embassy coordination — ensuring a seamless visa experience through BTW Visa Services.
Types of Belgium Business Visas
Visa Type | Purpose | Validity & Stay |
Single-Entry Schengen Business Visa | For a one-time visit to Belgium for meetings, trade shows, or short-term events. | Valid up to 90 days; stay up to 30–45 days per entry. |
Multiple-Entry Schengen Business Visa | For frequent travelers with ongoing partnerships or projects in Belgium or the EU. | Valid for 6 months to 1 year; stay up to 90 days per 180-day period. |
Short-Term EU Delegation/Conference Visa | For delegates attending EU or international business events hosted in Belgium. | Valid only for the event duration; short-stay visa under Type C. |
Long-Term D Visa (Work or Representation) | For Indian professionals stationed in Belgium for long-term corporate roles. | Valid beyond 90 days; requires separate employment authorization. |
Download Visa Requirements PDF - Get a printable checklist for easy reference.
Note: The type of visa granted depends on the applicant's travel frequency, invitation letter, and business purpose.
Step-by-Step Application Process
Step 1: Prepare Your Documentation
Gather all required documents listed above in both original and photocopy formats. Ensure all business and personal documents are dated, stamped, and correctly signed.
Step 2: Schedule a VFS Appointment
Visit the official Belgium Visa Application Centre website (www.vfsglobal.com/belgium/india) to book an appointment under the “Business Visa (Short Stay – Type C)” category.
Step 3: Visit the VFS Visa Centre
Appear in person at your chosen VFS Belgium center (Delhi, Mumbai, Chennai, Hyderabad, Pune, or Kolkata). Submit biometrics (fingerprints & photo) if not given in the last 59 months.
Step 4: Pay the Visa Fee
Embassy Visa Fee: Approx. €80 (₹7,500)
VFS Service Charge: ₹1,600 (may vary by location)
Fees must be paid in INR via card or cash at the VFS counter.
Step 5: Receive Your e-Visa Approval
Once approved, your Albania Business e-Visa will be sent to your registered email address in PDF format.
Print a copy and carry it with you when traveling — this acts as your valid entry authorization.
Step 6: Wait for Processing
Visa processing usually takes 10–15 working days, though it may extend during peak seasons or for multiple-entry requests. Once approved, collect your passport.
BTW Visa Tip: BTW Visa Services simplifies the process by ensuring documents are pre-verified, appointments are scheduled correctly, and tracking updates are managed on your behalf — so you can focus on business, not paperwork.
Visa Fees, Validity & Processing Time
Entry Type | Processing Time | Maximum Stay | Validity | Visa Fee (INR) |
Multiple Entry – Normal | 10-15 days | 90 days | 180 days | 9,270 |
Embassy & Consulate Contact Details
Embassy of the Kingdom of Belgium – New Delhi (Main Mission)
50-N, Shantipath, Chanakyapuri, New Delhi, Delhi 110021, India
+91-11-4242 8000
Working Hours: Monday to Friday, 09:00 AM – 05:00 PM
Tips for Smooth Visa Approval
Maintain Accuracy and Consistency
Ensure that all information in your visa form, cover letter, and invitation letter matches perfectly. Even minor mismatches in company names, passport details, or travel dates can lead to verification delays or rejections by the Belgian Embassy.Apply Early
Submit your Belgium Business Visa application at least 3–4 weeks prior to your intended departure. Schengen appointments and processing slots can fill quickly, especially during trade fair or holiday seasons.Provide Clear Supporting Proofs
Submit recent, stamped bank statements, business registration proof, and valid travel insurance covering all Schengen states. These documents help demonstrate financial reliability and genuine business intent.Keep Digital and Hard Copies Ready
Always carry both printed and digital copies of your visa approval, invitation letter, travel insurance, and return flight tickets. Immigration officers at Belgian entry points may request document verification upon arrival.Avoid Last-Minute Changes
Avoid altering travel dates, accommodation, or itinerary details after submission. Such changes can trigger embassy revalidation or cause unnecessary delays in visa processing.Seek Professional Guidance
Consulting BTW Visa Services helps ensure all your documentation — from cover letters to financial proofs — is accurately formatted, authenticated, and compliant with Belgian Embassy requirements, reducing the risk of procedural errors.
Legal Disclaimer: BTW Visa Services is a non-government organisation and we solely act as a service provider. All the information on the website is general information based on the available information on the internet and authorities. We shouldn't be held responsible if any changes or any guidelines at actual get altered.
Business-Related Visa Categories
Albania issues short-term Type C visas for professional or business purposes. Depending on the traveler’s profile, Indian applicants may apply under either of the following categories:
01. Corporate Visa (Company-Sponsored Travel)
Designed for professionals representing their company in Albania for official business activities.
Intra-Company Transfer Visa
For transferring to a company's foreign branch
Corporate Meeting / Training Visa
For attending internal meetings or seminars
Delegation Visa
For high-level visits or project supervision
Technical Support Visa
For on-site technical or operational tasks
Corporate Partnership Visa
For collaborative business programs between companies
02. Business Visa
For individuals traveling for external business purposes
Conference / Event Visa
For attending trade shows, expos, or conventions
Investor Visa
For exploring or setting up investments abroad
Entrepreneur Visa
For business expansion or startup meetings
Client Meeting Visa
For contract discussions or partnership negotiations
Trade Mission Visa
For cross-border trade promotion visits
Both permit a maximum stay of 90 days within a 180-day period, and can be single, double, or multiple entry, as approved by the Albanian Consulate.
Frequently Asked Questions
Frequently asked questions
Need Help With Your Belgium Visa Application?
Contact our visa experts for personalized guidance and ensure a smooth application process
Verified Accuracy
Document verification before submission
Embassy Coordination
Coordination via approved consulates
Transparent Updates
Real-time tracking and updates
With our proven experience, on-time visa processing record, and dedicated corporate desk, we help your organization focus on growth — while we handle compliance.