Japan Business Visa Guide for Indian Corporate Travelers
Everything You Need To Know - Indian Passport Holders
Japan is one of Asia’s most advanced and influential economies, known for its technology, automotive innovation, and global trade networks. With India–Japan relations strengthening through investments in infrastructure, renewable energy, and digital partnerships, business travel between the two countries has significantly increased.
Indian corporate travelers visiting Japan for meetings, conferences, trade fairs, or technical collaborations must apply for a Japan Business Visa, issued by the Embassy or Consulates of Japan in India. The visa allows short-term stays for official business purposes and does not permit employment or long-term assignments.
BTW Visa Services assists Indian professionals and company representatives in preparing Japan visa applications with embassy-compliant documentation, appointment booking, and verification support — ensuring a smooth and timely visa experience.
Why Japan for Indian Corporate Travelers
India and Japan share a strategic trade partnership in technology, infrastructure, and renewable energy.
Tokyo, Osaka, and Yokohama host major international business events and expos.
Japan’s FDI inflow into India continues to rise across automobile, electronics, and logistics sectors.
4th
Global Passport Index Rank
40M+
Tourist Arrivals (2025)
96%
Visa Approval Rate
5,000+
Hot springs
Who Needs a Business Visa?
All Indian nationals traveling to Japan for professional or commercial activities — such as client meetings, exhibitions, trade conferences, or investment discussions — must apply for a Japan Business Visa before entering the country.
The visa is generally issued for short-term stays (up to 90 days) and can be single or multiple entry, depending on the applicant’s travel frequency and business profile.
Indian citizens are not eligible for visa-free entry to Japan. Every traveler must obtain prior approval from the Embassy or Consulate handling their jurisdiction.
BTW Visa Tip: Frequent business travelers with strong Japan corporate ties may be eligible for a multiple-entry business visa valid for 1–5 years, based on embassy discretion.
What Is a Japan Business Visa?
The Japan Business Visa is a short-term entry permit that allows Indian citizens to visit Japan for official business purposes such as attending conferences, signing contracts, technical training, or corporate meetings. It falls under the Temporary Visitor Visa category and is designed exclusively for non-remunerative business activities.
This visa is usually valid for single or multiple entries, depending on the applicant’s travel frequency and Japan business relations. It does not allow employment, paid activities, or long-term assignments.
Applications must be submitted through the Embassy of Japan in New Delhi or one of its regional consulates in Mumbai, Chennai, or Kolkata, based on jurisdiction.
Visa Type:
Temporary Visitor (Business Purpose)
Purpose:
Business meetings, trade events, and professional discussions
Stay Duration:
Up to 90 days per visit
Validity:
Up to 15 days to 90 days per visit
Who Can Apply from India?
Indian citizens are eligible to apply for a Japan Business Visa if they meet the following criteria:
Hold a valid Indian passport with at least 6 months’ validity beyond return date and two blank pages.
Have an invitation letter or guarantee letter from a registered company, organization, or trade association in Japan.
Are employed by a legitimate company in India or own a registered business.
Can demonstrate adequate financial capacity to fund the trip and stay in Japan.
Have confirmed flight bookings and accommodation proof.
Are traveling solely for business purposes (no paid or employment-related work).
Have no record of previous visa violations or criminal history.
Japan is one of Asia’s most advanced and influential economies, known for its technology, automotive innovation, and global trade networks. With India–Japan relations strengthening through investments in infrastructure, renewable energy, and digital partnerships, business travel between the two countries has significantly increased.
Indian corporate travelers visiting Japan for meetings, conferences, trade fairs, or technical collaborations must apply for a Japan Business Visa, issued by the Embassy or Consulates of Japan in India. The visa allows short-term stays for official business purposes and does not permit employment or long-term assignments.
BTW Visa Services assists Indian professionals and company representatives in preparing Japan visa applications with embassy-compliant documentation, appointment booking, and verification support — ensuring a smooth and timely visa experience.
Types of Japan Business Visas
Visa Type | Purpose | Validity & Stay |
Single Entry Business Visa | For first-time or occasional travelers attending short-term business meetings or trade events. | Valid for 90 days; stay up to 15–30 days. |
Multiple Entry Business Visa | For frequent corporate travelers, executives, or delegates with ongoing Japan business relations. | Valid for 1–5 years; stay up to 90 days per visit. |
Group Business Visa | For business delegations or trade missions traveling together for official events. | Valid up to 30 days; issued collectively via approved agent. |
Download Visa Requirements PDF - Get a printable checklist for easy reference.
Note: The type of visa granted depends on the applicant's travel frequency, invitation letter, and business purpose.
Step-by-Step Application Process
Step 1: Determine Visa Jurisdiction
New Delhi Embassy: North & East India
Mumbai Consulate: Western India (Maharashtra, Gujarat, Goa)
Chennai Consulate: Southern India (Tamil Nadu, Karnataka, Kerala, Andhra Pradesh)
Kolkata Consulate: Eastern and Northeastern states
Step 2: Prepare All Documents
Arrange your file as per the checklist. Double-check that all forms are filled in capital letters and signed in blue ink.
Step 3: Submission of Application
Submit the documents directly at the Embassy/Consulate of Japan (by appointment), or through an authorized visa agent or travel consultant like BTW Visa Services.
Step 4: Pay Visa Fee
Fees are payable in cash or demand draft at submission. Some centres accept card payments.
Step 5: Receive Your e-Visa Approval
Once approved, your Albania Business e-Visa will be sent to your registered email address in PDF format.
Print a copy and carry it with you when traveling — this acts as your valid entry authorization.
Step 6: Collect Passport
Once approved, collect your passport in person or through your authorized representative.
BTW Visa Tips: BTW Visa Services ensures your business visa file meets Japan Embassy standards — including verified invitation and guarantee letters, complete financial proof, and precise formatting — to prevent delays or rejections.
Visa Fees, Validity & Processing Time
Visa Type | Processing Time | Stay Duration | Validity | Approx. Fee (INR) |
Single Entry Business Visa | 5–10 working days | 90 days | 3 months | ₹450 |
Multiple Entry Business Visa | 5–10 working days | 90 days | 1–5 years | ₹450 |
Embassy & Consulate Contact Details
Embassy of Japan – New Delhi
50-G, 2, Shantipath, Ramnagar, Chanakyapuri, New Delhi, Delhi 110021, India
+91-11-4610 4610 / 4610 4611
Working Hours: Monday to Friday, 9:00 AM – 5:00 PM
Tips for Smooth Visa Approval
Apply early: Start your application 2–3 weeks before travel, as courier and verification steps may take time.
Ensure proper documentation: Both the invitation letter and letter of guarantee from Japan must be on company letterhead with signatures and seals.
Financial proof matters: Maintain at least ₹1.5–2 lakh balance in your personal or company account to demonstrate travel readiness.
Be clear about travel intent: Mention precise business objectives — such as “attending trade conference” or “client meeting” — instead of vague purposes.
Consistent communication: Use your official company email for all correspondence with the embassy or consulate.
Attach professional credentials: Business cards and company IDs help establish authenticity.
Respect embassy format: Avoid handwritten corrections on forms — any inconsistency can delay processing.
Avoid combining business and tourism: Applying for mixed purposes can confuse embassy officers; keep it strictly professional.
Legal Disclaimer: BTW Visa Services is a non-government organisation and we solely act as a service provider. All the information on the website is general information based on the available information on the internet and authorities. We shouldn't be held responsible if any changes or any guidelines at actual get altered.
Business-Related Visa Categories
Albania issues short-term Type C visas for professional or business purposes. Depending on the traveler’s profile, Indian applicants may apply under either of the following categories:
01. Corporate Visa (Company-Sponsored Travel)
Designed for professionals representing their company in Albania for official business activities.
Intra-Company Transfer Visa
For transferring to a company's foreign branch
Corporate Meeting / Training Visa
For attending internal meetings or seminars
Delegation Visa
For high-level visits or project supervision
Technical Support Visa
For on-site technical or operational tasks
Corporate Partnership Visa
For collaborative business programs between companies
02. Business Visa
For individuals traveling for external business purposes
Conference / Event Visa
For attending trade shows, expos, or conventions
Investor Visa
For exploring or setting up investments abroad
Entrepreneur Visa
For business expansion or startup meetings
Client Meeting Visa
For contract discussions or partnership negotiations
Trade Mission Visa
For cross-border trade promotion visits
Both permit a maximum stay of 90 days within a 180-day period, and can be single, double, or multiple entry, as approved by the Albanian Consulate.
Frequently Asked Questions
Frequently asked questions
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Verified Accuracy
Document verification before submission
Embassy Coordination
Coordination via approved consulates
Transparent Updates
Real-time tracking and updates
With our proven experience, on-time visa processing record, and dedicated corporate desk, we help your organization focus on growth — while we handle compliance.